This is a full-time position. The ideal
candidate should be a self-motivated individual with solid work ethic who
demonstrates certain competencies including:
- Problem
solving
- Professionalism
- Adaptability
- Exceptional
attention to details and accuracy
- Strong organizational skills with an ability to
prioritize and manage multiple task
- Ability to maintain confidentiality and maintain
discretion.
- Strong interpersonal skills and a commitment to
fostering an inclusive environment
- Excellent
verbal and written communication skills
- Technology
experience and expertise, such as computers, spreadsheets, data management
systems, presentations, and word processing software programs, with proficiency
in Microsoft Office, Outlook, Adobe Acrobat, and Online Conference software
programs. Familiarity with eValue preferred
- Proficiency
in the use of spread sheets and databases, including Blackboard, Exam
Soft, and People Soft
- Ability to work independently and
collaboratively in a dynamic, fast-paced environment
- Willingness and ability to learn new, relevant
technologies as they become available, such as those associated with artificial
intelligence
Duties and Responsibilities
- Provide high-level,
complex administrative support to ensure efficient, effective operation of
the Office of Academic Affairs.
- Assist with
coordination of activities of the team of staff within the Office of
Academic Affairs
- Assist with
data collection and management, such as those related to curriculum,
student, faculty, and accreditation as they pertain to academic affairs
responsibilities
- Organize and
maintain a variety of records, databases, files, and other documents
pertaining to the functions of the Office of Academic Affairs
- Provide
current and accurate information in support of the daily activities of the Office
of Academic Affairs
- Plan
and coordinate logistical and administrative support for meetings, events,
specialized activities, projects, and long-term initiatives
- Assist
in resolving complex, highly sensitive, and confidential administrative matters,
as requested
- Filter correspondence and compose responses on
behalf of the Office of Academic Affairs, including thank you notes,
memorandums, emails, etc.
- Answer phone calls and respond to non-routine
information requests
- Work closely with students, other offices,
staff, faculty, and departments to facilitate smooth operations and foster a
collaborative environment, contributing to team objectives and morale
- Provide faculty members assistance with
functions related to the Office of Academic Affairs, such as important software
programs
- Oversee coordination of high impact events, such
as those related to the office.
- Coordinate with university offices for quality,
on-brand delivery of services, as needed, such as Academic Affairs, Students
Affairs, HR, IT, Operations, and Marketing
- Ensure strict confidentiality is maintained on
all matters
- Oversee and direct others
- Serve on College of Veterinary Medicine
committees
Requirements:
- Bachelor’s
degree or equivalent combination of education and experience
- Minimum of 3
years of administrative support experience, preferably in a college or
university setting
- Project
management experience preferred
- Previous
supervisory experience preferred
- An
employee in this position must complete all appropriate background checks
at the time of hire
LIU is an equal opportunity employer. LIU is committed to extending
equal opportunity in employment to all qualified candidates who can contribute
to the diversity and excellence of our academic community. LIU encourages
applications from all qualified individuals without regard to race, color,
religion, genetic information, sexual orientation, gender and/or gender
identity or expression, marital or parental status, national origin, ethnicity,
citizenship status, veteran or military status, age, disability or any other
basis protected by applicable local, state or federal laws. Hiring is
contingent on eligibility to work in the United States.