Position Summary:
The Associate Director of Events and Visitor Relations supports the coordination,
promotion, and execution of internal and external events at Long Island University. This role
ensures a seamless experience for campus visitors and clients by managing logistics,
coordinating services, and supporting the Office of Conferences and Special Events. It
offers opportunities for collaboration, creative problem-solving, and exposure to various
university functions.
Key Responsibilities:
- Coordinate logistics for a variety of events, including conferences, meetings,
camps, and community rentals.
- Assist with managing university event scheduling through Ad Astra, including room
reservations and work order submissions.
- Serve as a customer service liaison between event clients and departments such as
Facilities, Public Safety, IT/AV, and Dining.
- Support the execution of signature university events, including Commencement,
Orientation, and Admissions events.
- Represent the Office of Conferences and Special Events at campus functions and
visitor engagements.
- Help promote campus spaces and services to external clients through outreach and
marketing assistance.
- Assist in coordinating summer conference logistics, including housing, catering,
and visitor services.
- Provide on-site support during events, including setup, signage, and vendor
coordination.
- Contribute to event reporting, invoice tracking, and administrative tasks.
- Participate in a rotation schedule for evening and weekend event coverage, as assigned
- Perform other duties as assigned by the Director or senior leadership.
Qualifications:
- Bachelor’s degree required; background in Hospitality, Event Management,
Communications, or related field preferred.
- Strong organizational and time-management skills with attention to detail.
- Effective communication skills and a collaborative approach.
- Proficiency with Microsoft Office; familiarity with scheduling software or Ad Astra is
a plus.
- Ability to manage multiple projects and meet deadlines.
- Professional, service-oriented attitude committed to hospitality and teamwork.
- Experience in events, campus programming, hospitality, or customer service is
desirable.
Working Conditions - Some evening and weekend hours may be required.
- Occasional travel to LIU campuses and external events.
- Ability to lift and move equipment up to 30 lbs.
About LIU Post
LIU Post campus is a scenic, historic, and
scholarly campus that offers a small-school environment with the access and
resources of a major metropolitan university. The University's 350+ acre campus
is located on the estate of Marjorie Merriweather Post, 27 miles east of New
York City on Long Island's Gold Coast. The campus houses the Lewyt College of
Veterinary Medicine, the first professional School of Accountancy, an
AACSB-accredited Business School, and an award-winning theater program. LIU is home
to the world-renowned Tilles Center for the Performing Arts and the Shark
Stadium, where supporters gather to cheer on the Sharks’ Division I athletic
program.
LIU is an equal opportunity employer committed to diversity and inclusion. Applications
are encouraged from all qualified individuals regardless of race, color, religion, sexual
orientation, gender identity, age, disability, or other protected status. Hiring is contingent
upon eligibility to work in the U.S.